Supervisor Flexibility Needed During Periods of Excessive Heat

The university is committed to the health and safety of its employees. This is of special concern during times of excessive heat, where heightened awareness of weather conditions is warranted. During times of excessive heat, we should do our part to ensure that employees are taking appropriate precautions to avoid heat related physical distress. Within the bounds of policy, regulation, and bargaining unit agreements, supervisors are encouraged to allow flexibility in their approach to work during these times.

Some possible options for support of employees may include, but not be limited to:

  • Flexible work schedules to allow for work during cooler hours
  • Temporary movement of work to a cooler area
  • Allowing the worker to take appropriate leave time
  • Teleworking
  • Relaxing professional dress expectation (without compromising required PPE or other safety gear required for the job)
  • Purchase of fans for the work area *
  • Purchase of evaporative clothing accessories such as bandannas or hats
  • In the case of medical need, formal medical accommodation should be discussed with HR

Awareness of employee concerns during times of excessive heat is critical. Supervisors are encouraged to maintain open communication and frequent check-ins with their employees to ensure that concerns are addressed.

*Please note: The university cannot support purchase of personal air conditioners. Building electrical systems are not designed to handle the increased electrical load and the safety of building occupants could be compromised.